ROSEWOOD SYSTEMS
ROSEWOOD SYSTEMS
Handbooks. Workplace policies. Onboarding systems. Compliance audits. Built specifically for Ontario dental practices and delivered in days, not months.
Built for practice owners who cannot afford a compliance gap.
Four Working for Workers Acts passed between 2022 and 2025. New ESA, OHSA, and AODA obligations took effect in 2025 and 2026. Here is what most practices are getting wrong.
New rules on sick leave, virtual harassment, right to disconnect, and pay transparency are now law. If your handbook hasn't been rewritten in the last 12 months, it no longer reflects what Ontario requires. In a dispute, an outdated handbook helps the employee, not you.
The CRA considers almost every temp hygienist and assistant an employee, not a contractor. Your practice controls the work, provides the tools, and sets the schedule. Misclassification triggers back taxes, CPP and EI remittances, and penalties that can go back years.
Written workplace violence and harassment policies covering virtual conduct are now mandatory under OHSA. AODA accessibility compliance carries fines up to $100,000 per day. Most dental offices have neither in place.
Download the free 2026 Ontario Dental Practice HR Compliance Checklist. 7 requirements most offices are failing, with the specific legislation cited for each one.
Every deliverable is written specifically for Ontario dental practices and reflects current ESA, OHSA, and AODA requirements as of 2026.
We review your employee files, handbook, worker classifications, and workplace policies, then deliver a prioritized risk report with a clear action plan.
Written from scratch for your practice. Covers every current Ontario requirement including sick leave, virtual harassment, right to disconnect, and accommodation.
Offer letter templates, first-day checklists, ESA-required employment information, training tracking, exit process, and final pay documentation.
OHSA-compliant policies covering in-person and virtual conduct with investigation procedures, reporting process, and annual training curriculum.
Accessibility policy, multi-year plan, customer service standards, employment accommodation process, and staff training materials with sign-off tracking.
Role-specific review templates for hygienists, assistants, and front desk staff. Progressive discipline documentation and termination process guides.
A free 15-minute conversation to understand your practice and identify the most urgent compliance gaps.
We review your current HR state and deliver a clear findings report with risk ratings and prioritized action items within one week.
Handbooks, policies, onboarding systems, performance frameworks. Everything your practice needs, delivered and ready to implement.
Find out where you stand.
Build your compliance infrastructure.
The complete system.
All prices in CAD. Annual retainer plans available starting at $2,500 per year for ongoing compliance updates as legislation changes.
Rosewood Systems is an HR and operations consulting firm based in Toronto, Ontario. We specialize in building compliance infrastructure for healthcare practices.
Our founder spent years building HR programs, compliance systems, and operational infrastructure at one of Canada's leading corporate law firms, managing people, processes, and regulatory obligations at the highest level. She now brings that same expertise to dental practices across Ontario, helping practice owners build the systems they need without the overhead of a full-time HR hire.
We are not a law firm. We do not provide legal advice. We are operational experts who build the systems, documents, and processes that keep your practice compliant, your team supported, and your risk managed.
Book a free 15-minute compliance check-in. We will tell you exactly where your practice stands and what to fix first. No obligation. No pitch. Just clarity.
Or email us directly at compliance@rosewoodsystems.io